What is Personal Information?
This Policy applies to the Personal Information we collect from you and about you. “Personal Information” is any information about an identifiable individual and includes any information that relates to you and identifies you personally, either alone or in combination with other information. Personal Information may or may not include business contact information, depending on the jurisdiction.
Spin VFX only collects, uses, and discloses Personal Information for purposes that would be considered reasonable in the circumstances and only such Personal Information as is required for the purposes of providing services or information.
By using our Site, or by providing any Personal Information to us, you are deemed to voluntarily consent to the collection, use and disclosure of Personal Information as specified in this Policy. Without limiting the foregoing, we may on occasion ask you to consent when we collect, use, or disclose your Personal Information in specific circumstances, in which case we may ask for your consent in writing although in some circumstances we may accept your oral consent. Your consent may be implied through your conduct with us if the purpose of the collection, use or disclosure is obvious and you voluntarily provide the information or otherwise where permitted by applicable law. In addition, we may collect, use and disclose Personal Information without your consent when we are required or permitted by applicable law to do so.
1. COLLECTION OF PERSONAL INFORMATION
1.1 Information we collect from you
Spin VFX may from time to time ask you to provide us with certain Personal Information. You may provide such information when you:
- Complete forms on our Site (such as application forms for employment opportunities)
- Upload information on our Site, or
- Provide information to us through other channels
The Personal Information we may collect directly from you includes:
- Phone number
- Email address
- Postal address
- Resume information, including but not limited to employment history and education history
- Remuneration information, such as your desired remuneration and remuneration history
- Professional and personal references
1.2 Information we collect automatically
Website and Log Data
When you access our Site, certain information is automatically transmitted to us and stored in “log files”. In particular, the following information is stored in log files:
- IP address
- Name of the retrieved files and/or information
- Date, time and duration of the retrieval
- The volume of data transmitted
- Referrer URL (the last website visited)
- HTTP status code
- Device type (user interface string, e.g., iOS, Android, operating system used)
This information is collected to provide and run our Site, ensure technical operation, identify and resolve issues, and investigate criminal offences. In some cases, this information may be shared with investigating authorities. This information is stored separately from all other Personal Information about you.
We use Google Analytics to enhance how you interact with our Site. Google Analytics provides web analytics services to track, monitor and report website traffic through collection of pseudonymous (i.e., de-identified) data about each visitor to our Site. Information collected may include:
- IP address and general geolocation information
- Demographic data
- Language preferences
- Browser type
- Operating system information
- Pages visited
- Traffic origin
Data collected by Google Analytics is stored by Google and shared with us in the form of aggregated reports that allow us to better understand how users interact with our Site. Google Analytics may also share data with other Google services.
You can opt-out of having your information tracked in Google Analytics by installing an opt-Out Browser Add-on. This add-on will prevent Google Analytics script from sending your user data to Google Analytics. For more information, visit https://tools.google.com/dlpage/gaoptout.
You can learn more about Google privacy practices by visiting https://policies.google.com/privacy.
2. USE OF PERSONAL INFORMATION
We use Personal Information for purposes including:
- Recruiting and hiring employees
- Responding to support requests
- Analyzing our Site’s performance
- Administering our Site
- Meeting legal requirements
- Other reasonable purposes consistent with the above purposes.
3. DISCLOSURE OF PERSONAL INFORMATION
We do not sell, trade, or otherwise transfer to outside parties your Personal Information. This does not include trusted third parties who assist us in operating our Site, so long as those parties agree to keep this information confidential. Spin VFX may share your Personal Information with third parties for purposes including:
- Web maintenance and analytics services
- IT and network services
- Other third parties with your consent or where permitted or required by applicable law
Where we disclose Personal Information to third parties, we will require those third parties to use such information solely for the purposes of providing services to Spin VFX and to have appropriate safeguards for the protection of that Personal Information.
In some circumstances, we may disclose Personal Information without consent. Such circumstances include:
- Where required by law
- Where we believe, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety, or property of an identifiable person or group
- Where it is necessary to permit Spin VFX to pursue available remedies or limit any damages that we may sustain
Where obliged or permitted to disclose Personal Information without consent, Spin VFX will not disclose more information than is required.
In accordance with applicable laws, we may also share your information in connection with, or during negotiations of, a business transaction such as a merger, sale of company assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business.
4. STORAGE AND SECURITY OF PERSONAL INFORMATION
We are committed to your privacy and security, and place a very high value on your trust. For this reason, we use reasonable and appropriate technical, physical and administrative safeguards to protect your Personal Information from unauthorized disclosure or access, alteration and destruction. Please keep in mind, however, that no transmission of data over the Internet or any wireless network can be guaranteed to be 100% secure. Therefore, while we strive to protect your Personal Information, we cannot ensure or warrant the security of any information that you transmit to us or from us, and you do so at your own risk.
When we share your Personal Information with third parties, we ensure those third parties have controls to protect the privacy of your Personal Information, including the security and deletion of such information when it is no longer required. Spin VFX requires third parties to take commercially reasonable steps to protect your Personal Information, to use it only for the required purpose and to comply with applicable laws and regulations.
5. RETENTION AND DISPOSAL OF PERSONAL INFORMATION
Spin VFX retains your Personal Information only as long as necessary for the purposes set out above. When your information is no longer required, we will take steps to have the information deleted, destroyed, or anonymized.
6. YOUR RIGHTS AND CHOICES
If you are a resident of Canada, subject to applicable laws, we may have certain obligations and you may have certain rights with respect to your Personal Information.
This includes the right to access and correct your Personal Information, the right to data portability, and the right to withdraw consent to the communication or use of your Personal Information.
We permit the reasonable right of access to your Personal Information. Upon written request (and authentication of identity if required), we will provide you with access to your Personal Information under our control, subject to any legal requirements and applicable exceptions to the right of access. Where an access request is refused, we will notify you in writing and provide our rationale for refusal along with a list of next steps available to you.
If you demonstrate the inaccuracy or incompleteness of Personal Information under our control, we will amend the information as required by applicable law.
If you wish to update Personal Information about you that is under our control—for example, after a change of address—you are responsible for contacting us to update that information.
Withdrawal of Consent
Individuals have the right to withdraw their consent to the collection, use, or disclosure of Personal Information at any time, except where that withdrawal would frustrate the performance of a legal obligation by us. Upon reasonable written notice given to us, all Personal Information held by us that is identifiable to that individual will be removed from our records and a notice of the impact of that removal will be provided to the individual. Notwithstanding the foregoing, if you withdraw consent we nonetheless reserve the right to retain, collect, use and disclose Personal Information without your consent where we are permitted or required by applicable law to do so.
Additional Rights for Residents of Quebec
Under certain circumstances and subject to applicable data protection laws, you may also be entitled to request additional information regarding our data governance practices, including details regarding what information is collected about you, the categories of persons who have access to your information, and how long your information will be retained for. You may also be entitled to request that we cease communicating your information, or de-index any hyperlink attached your name that provides access to your Personal Information by a technological means.
If you have a complaint about how your Personal Information is being maintained, or if you have questions regarding how to exercise your rights with us or if you wish to submit a request, please contact our Privacy Officer using the contact information provided below.
7. DATA TRANSFERS
The information that we collect from you may be transferred to, and stored at, a destination outside of the jurisdiction where you reside. While such information is outside of your jurisdiction of residence, it is subject to the laws of the jurisdiction in which it is held, and may be subject to disclosure to the governments, courts or law enforcement or regulatory agencies of such other jurisdiction, pursuant to its laws.
8. EXTERNAL WEBSITE LINKS
Our Site may, from time to time, contain links to and from the websites of third parties. Please be advised that when you access any third party links from our Site, those third parties may have different privacy policies specific to their sites. We do not accept any responsibility or liability for these third parties. We encourage you to read all applicable privacy policies.
10. CONTACT US