Production Billing Manager

Are you a Production Billing Manager with experience in a production setting? Do you want to work in a dynamic and creative environment? If so, let’s chat!

As the Production Billing Manager, you will work under the direction of Production Management and Finance. You will spend your days:

Invoicing and Purchase Orders:

  • Setup of customer and vendor information within billing system (Netsuite)
  • Tracking and Validating current bids (Amount, Currency, Delivery Milestone and Accuracy)
  • Developing Invoices and sharing with the client upon obtaining internal approvals
  • AR follow up with client
  • Enter all invoices into the Accounting system accurately and in accordance with company policy/account codes. 
  • Review bids and invoices to ensure correct use of excel formulas, mathematical accuracy and general compliance (e.g. sales tax, tax credits).
  • Work closely and collaboratively with both Production and Finance teams.
  • Track show budgets and schedules and update forecasts accordingly.
  • Ensure cost reports are submitted timely and assigned to appropriate Productions.
  • Provide accurate, detailed and timely cost reports, AR and forecasts.
  • Responsible for all internal customer set-up and invoice processing.
  • Communicate effectively between production, clients, vendors, employees and finance.
  • Adapt to changing scenarios, anticipate problems and recommend solutions.
  • Ensure proper accounting of all costs, record keeping is accurate and well documented, vetting invoices against contracts and deliverables to provide appropriate billing reconciliations.
  • Maintain filing and keep records of all financial documents.
  • Assist with a variety of tasks as required by Production demands.
  • Various ad hoc analyses/reconciliations.

You Must:

  • Have a minimum 2 years college level education in basic accounting practices
  • Have a minimum of two years Netsuite or QuickBooks or comparable bookkeeping program experience
  • Work Experience in client services such as PR, Advertising, Media or Film & Television
  • Excellent written and verbal communication, Keen attention to detail, desire for accuracy and sense of urgency
  • Must thrive in a fast-paced and challenging environment
  • Knowledge of standard Accounting and Financial practices as it relates to AR
  • Masterful computing familiarity in Excel, Microsoft Office Programs, and Adobe Acrobat
  • Ability to work independently, manage multiple projects simultaneously, demonstrate strong analytical skills, and work well under pressure in a fast-paced production environment
  • Clearly and concisely communicate and collaborate with Production, problem solve using active listening and knowledge of the production process
  • Must exhibit a positive attitude and the highest personal and professional standards of integrity and ethics

If this sounds like you, please submit your cover letter and resume to Be sure to include “Production Billing Manager” in the subject line.