Production/Admin Assistant


Are you organized, energetic and thrive in a fast-paced creative work environment? Do you have a strong administrative background and love providing support to a Head of Department? If this sounds like you – let’s chat!

You will be an integral part of SPINVFX, reporting to multiple executives. 


  • Maintaining and coordinating a complex and constantly changing calendar, including scheduling meetings and conference calls, preparation of meeting materials and related tasks
  • Following up on action items assigned to staff other than the HOP and HOCG
  • Communicating directly, and on behalf of the HOP and HOCG, with internal and external stakeholders and provide reliable and timely resolution to inquiries
  • Composing and preparing material for the HOP and HOCG
  • Ad hoc projects as assigned


  • A university degree (ideally with a focus in Corporate Communication)
  • The ability to operate with confidentiality and professionalism
  • Excellent verbal and written communication skills
  • Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and with external stakeholders
  • Proficiency in Microsoft applications (Word, PowerPoint, Excel, Outlook)
  • Experience working with Shotgrid is a bonus
  • A proven ability to work effectively in a fast paced organization that is constantly changing and has multiple competing priorities
  • Strong organizational skills and an energetic demeanor
  • Strong attention to detail and sharp focus on keeping track of commitments and responsibilities
  • A sense of urgency and work well under pressure and time constraints

If this sounds like you, please submit your cover letter and resume to Be sure to include “Head of Department Assistant” in the subject line.