Production Billing Assistant

** Please note that due to COVID 19, all SPIN staff will be on-boarded remotely and asked to work from home.

Are you a Production Billing Assistant with experience in a production setting? Do you want to work in a dynamic and creative environment? If so, let’s chat!

As the Production Billing Assistant, you will work under the direction of Production Management and Finance,  and you will spend your days:

  • Enter all invoices into the Accounting system accurately and in accordance with company policy/account codes.
  • PO input – track, code & entry.
  • Review bids and invoices to ensure correct use of excel formulas, mathematical accuracy and general compliance (e.g. sales tax, tax credits).
  • Work closely and collaboratively with both Production and Finance teams.
  • Track show budgets and schedules and update forecasts accordingly.
  • Ensure cost reports are submitted timely and assigned to appropriate Productions.
  • Provide accurate, detailed and timely cost reports, AR and forecasts.
  • Responsible for all internal vendor set-up and invoice processing.
  • Communicate effectively between production, clients, vendors, employees and finance.
  • Adapt to changing scenarios, anticipate problems and recommend solutions.
  • Ensure proper accounting of all costs, record keeping is accurate and well documented, vetting invoices against contracts and deliverables to provide appropriate billing reconciliations.
  • Maintain filing and keep records of all financial documents.
  • Assist with other special projects as required (for example: funding reconciliations, bank reconciliations, implementation of new procedures, etc.)
  • Assist with a variety of tasks as required by Production demands.
  • Various ad hoc analyses/reconciliations.

You must:

  • Have a minimum of two years Netsuite or QuickBooks or comparable bookkeeping program experience
  • Knowledge of standard Accounting and Financial practices (e.g. AP, AR)
  • Masterful computing familiarity in Excel, Microsoft Office Programs, and Adobe Acrobat
  • Ability to work independently, manage multiple projects simultaneously, demonstrate strong analytical skills, and work well under pressure in a fast-paced production environment
  • Clearly and concisely communicate and collaborate with Production, problem solve using active listening and knowledge of the production process
  • Must exhibit a positive attitude and the highest personal and professional standards of integrity and ethics
  • Excellent written and verbal communication, Keen attention to detail, desire for accuracy and sense of urgency
  • Must thrive in a fast-paced and challenging environment

If this sounds like you, send your resume and cover letter to careers@spinvfx.com. Be sure to include “Production Billing Assistant” in the subject line.