Finance and Payroll Administrative Assistant

FINANCE

  • Assist with the preparation of the annual OCASE/OMDC tax credits
  • Assist with various other Finance/Accounting tasks
  • Maintain database for security access into building

PAYROLL

  • Prepare employment agreements
  • Updating new hires and exits on Ceridian’s HRIS system
  • Maintaining payroll updates using the HRIS system
  • Prepare monthly overtime report to be used for payroll at month end
  • Eventually be able to prepare and run payroll

TRACKING

  • Sick/Vacation/Lieu tracking (following up with employees, vacation analysis, working with Payroll and Benefits Manager for unpaid time, monitoring vacation requests/employee requests via Ceridian’s HRIS)
  • Time and attendance tracking
  • Reviewing and maintaining SmartSheet
  • Adjusting Shotgun logs as needed/tracking Shotgun to make sure there are no time logging errors
  • Daily Staff Away List (following up if someone is away, but did not email or call)
  • Keeping the Staff Master List up to date

REPORTS

  • Weekly Hours Worked by Department Report
  • Generating overtime projections report weekly
  • Follow up and distribution of overtime approvals weekly
  • Attaining sign off on over time actuals weekly (overviewing the Hours Worked and comparing it to OT Projections to ensure there’s no discrepancies)
  • Daily Shotgun vs Systems Report (analysis/making notes and follow up, working with Producers when discrepancies arise)

 

REQUIREMENTS

  • Minimum of 3 years business experience in an accounting and/or payroll environment. Although not mandatory, preference will be given to applicants with Ceridian Dayforce and/or NetSuite ERP System experience.
  • Looking for an ambitious, confident, passionate, reliable, and enthusiastic individual to augment our Finance/Payroll team.
  • CONFIDENTIALITY IS A TOP PRIORITY.