Executive Assistant

Are you organized, energetic and thrive in a fast-paced creative work environment? Do you have a strong administrative background and love providing support to a President / Executive Producer? If this sounds like you – let’s chat!

You will be an integral part of SPINVFX, reporting to the Development Executive. 

You will spend your days:

  • Maintaining and coordinating a complex and constantly changing calendar, including scheduling meetings and conference calls, preparation of meeting materials and related tasks
  • Communicating directly, and on behalf of the President, with internal and external stakeholders and provide reliable and timely resolution to inquiries
  • Arranging travel schedules and associated arrangements, generally assisting on all matters related to outside business meetings
  • Composing and preparing material for the President and the Executive Management Team
  • Reviewing corporate contracts for a variety of productions, meetings and conferences
  • Ad hoc projects as assigned

You must have:

  • A university degree (ideally with a focus in Corporate Communication)
  • Experience supporting a senior business executive
  • The ability to operate with confidentiality and professionalism
  • Excellent verbal and written communication skills
  • Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and with external stakeholders
  • Proficiency in Microsoft applications (Word, PowerPoint, Excel, Outlook)
  • Experience working with Shotgun
  • A proven ability to work effectively in a fast paced organization that is constantly changing and has multiple competing priorities
  • Strong organizational skills and an energetic demeanor
  • Strong attention to detail and sharp focus on keeping track of commitments and responsibilities
  • A sense of urgency and work well under pressure and time constraints

Benefits:

  • Extended health care
  • Vision care
  • Dental care
  • Vacation & paid time off
  • Casual dress
  • Life insurance
  • On-site parking
  • Discounted/free food
  • Work from home opportunities
  • Profit sharing/share options
  • Company events & social hours

If this sounds like you, please submit your cover letter and resume to careers@spinvfx.com. Be sure to include “Executive Assistant” in the subject line.